Administrative Assistant I - #50137

Job Description

• Assisting with the consultant new hire recruitment process – track all incoming profiles for review, coordinate initial call and follow-up logistics, and interface with hiring agencies.
• As directed, assisting with onboarding and offboarding duties – communicate with consultants worldwide to collect required documents from candidates and new hires, address process-related inquiries, help identify and save FAQs
• Assist with tools for new hire and refresher training
• Schedule and help deliver systems training to consultants
• Assist with everyday global consultant “help desk” inquiries
• Update online Competency Questionnaire Form, and keep information updated in the Skills and Certification object in PSA. On an annual basis collect updated information and ensure that all profiles are accurately and thoroughly inventoried in our Skills and Certification object.
• Maintain internal resume bank – help create review and edit resumes (CVs) for accuracy, readability and consistency before moving to doc control
• Coordinate annual supplier evaluation cycle activities
• Systems data and analysis (reporting): upkeep and analysis of consultant project and internal activity to assist with recording departmental metrics, trends, and performance reporting
• Coordinate regional team calls and meetings
• Facilitate multi-party calls comprised of multi-disciplinary teams.
• Performs other duties as directed.
• This is a remote position
  
  

Qualifications

• 3+-year professional experience
• A prior coordinator or office assistant role is a plus
• Proficient in MS Office (365)
• Experience in MS SharePoint & Salesforce PSA a plus
• Ability to learn and guide others with multiple software platforms and database systems
• Strong organizational skills and ability to achieve set objectives through collaboration with multiple functions and/or departments
• Proven ability to work collaboratively as part of a team
  
  

About Us

A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.